Seatmap Creation
The seatmap section is used to design and manage the seating arrangements for venues or events.
Key functions include:
Creating new seatmaps for different venues or event layouts.
Editing existing seatmaps to adjust configurations.
Duplicating seatmaps to create variations or templates.
Deleting seatmaps that are no longer needed.
This page is crucial for event organisers for allocation of seats, managing ticket availability and optimising venue capacity.
Step by Step Guide:
1. Click 'Create Seatmap'. This is how you start the process of designing a seating charge for your venue or event. It's the first step to visually organise where people will be located.
2. Choosing the seatmap type. This allows you to select a base for your design. You can either start from scratch ('Create Your Own') or use a pre-made template, which can save you time and ensure accuracy for known venues.
3. Naming the seatmap. This helps you identify and manage different seating charts, especially if you have multiple venues or layouts. It's like saving a document with a descriptive title.
4. Setting the country. This is important for regional settings or specific venue regulations.
5. Save and continue. This action saves your initial settings and moves you to the detailed seatmap design area where you'll arrange the seats.
Layout Configuration
1. Choosing the layout type: This is where you define the fundamental structure of your seatmap.
a. 'Tables and Chairs'. Use this to plan seating around tables - common for banquets, restaurants or conferences.
b. 'Sections and Rows'. Select this for theatre / arena style seating - auditoriums, cinemas and arena where seats are arranged in rows within sections.
c. 'Standing Sections'. This option is for areas where attendees stand - like general admission at concerts or standing only areas.
a. Adding Tables and Chairs
This function lets you place tables on your seatmap.
Naming Tables: This helps in identifying specific tables.
Choosing Table Type (Round / Square): This allows you to accurately represent the physical tables in your venue.
Setting Seats Per Table: This defines the capacity of each table.
Duplicating Tables: This is a time-saver when you have multiple tables with the same configuration.
Deleting Tables: This allows you to remove tables from your layout if needed.
Editing Seat Arrangements: These functions helps you to fine-tune the placement and availability of individual seats.
Deleting Seats: This removes seats from the map - used to create aisles or block off areas.
Skipping Seats: This is used when you have deleted a seat, it will skip the number and continue the count.
Editing Seats Per Table: This lets you change the number of seats at a table after it has been created.
b. Adding Sections and Rows
This function is for setting up a traditional section and row based seating.
Naming Sections: This labels the different seating areas - e.g. Section A / Balcony etc.)
Setting Number of Rows: This defines how many rows are in a section.
Setting Seats per Row: This determines the number of seats in each row.
Adjusting Arc Degree / Radius: These settings are used to create curved seating arrangements.
Adjusting Seat Y Spacing: This fine-tunes the spacing between rows.
c. Adding Standing Sections
This is specifically for designating general standing admission areas.
Naming Sections: Identifies standing areas - e.g. General Admission / VIP Standing etc.)
Setting Quantity: Defines the capacity of the standing area.
Adjusting Section Size: Allows you to modify the visual representation of the standing area on the map.
d. Adding Elements
Adding Landmarks: This function helps to orientate attendees by marking important locations within the venue (e.g. Stage, Entrance, Restrooms etc.).
Adding Text: This lets you include labels, instructions, or other information directly on the seatmap.
Entering Text: Type the text you want to display.
Adjusting Text Size: This controls the size of the text for readability.
Adding Shapes: This allows you to include visual elements like rectangles or circles for design or organisational purposes.
Choosing Shape: Select the specific shape you want to add.
Uploading Images: This lets you incorporate logos, diagrams, or other visual cues into your seatmap.
Choosing File: Select the image file from your computer to upload.
Adding Objects: This function allows you to add pre-designed elements like a bar, or specific equipment.
e. Tier Management
Setting Seat Tiers: This is crucial for pricing and access control. It allows you to categorise seats (e.g. VIP, Premium, General Admission etc.).
Adding Tiers: This creates a new tier category.
Adjusting Tier Colour: This helps to visually differentiate tiers on the seatmap.
Selecting Seats for Tiers: This assigns specific seats to a particular tier.
Editing Tier Names: This lets you change the names of your tier categories.
f. Display Options
Showing / Hiding Seat Letters, Numbers, Row Count: These options control the information displayed on the seatmap, allowing you to customise its clarity.
Adjusting Grid Size: This helps you to control the precision of your seat placement.
g. Navigation and Editing
Zooming In / Out: Helps you to get a closer view for detailed work or a broader view of the entire layout.
Undoing Steps: This is an essential tool to help correct mistakes.
Editing the Seatmap: This allows you to modify an existing seatmap.
Duplicating the Seatmap: This creates a copy of the seatmap selected - useful for variations or starting a new layout based on an existing one.
Deleting the Seatmap: This removes a seatmap that is no longer needed - you can no longer recover it.
Saving the Seatmap: This stores your changes and ensures that your work is not lost.